ExcelTip.com
ExcelTip.com
Account Icon Account Icon Account Icon
Google Exceltip.com
JOIN OUR NEWSLETTER
  and receive for joining:
Free eBook Learn More!
Free Excel ADD-IN
Free Weekly Excel Tip
4 e-books in cd-rom
F1 Formulas & Functions
F1 Formulas & Functions
F1 EXCEL
F1 eBook (Spanish)
F1 EXCEL
Financial Statements.xls
 

» Preventing Text from Spilling Over
CATEGORY: Excel Editing


In this example, enter a statement into cell A59, without the text spilling over into cells outside the area of the report (the report goes from column A to D).

To prevent text from extending beyond the report width:

1. First, ensure that the typed text was only entered into cell A59.
2. Select cells A59:D59.
3. From the Edit menu, select Fill and then Justify.
4. Click OK. The following message appears: Text will extend below selected range. (Before clicking OK, ensure that the cells below row 60 are empty.)

Screenshot // Preventing Text from Spilling Over

Preventing Text from Spilling Over
Rate this tip
12 34 5
  RATING: 2.72
  VIEWS: 26741

READER COMMENTS (view all comments)


Preventing Text from Spilling Over
Cellnut wrote on December 31, 1969 18:00 EST
Tried this shortcut in Excel 2003.
Highlighting A59:D59 and then Edit - Fill and Format does not bring up the message box as indicated in the instructions, so doe not keep the text in Column A.

Highlightiong A59 and then Edit-Fill-Format achieves the result I think was sought.

Perhaps them author should specify which Excel version these instructions were worked out on!
No sense in article "Preventing Text from Spilling Over "
Piyush Kumar Sharma wrote on December 31, 1969 18:00 EST
There is no sense in what is written in article "Preventing Text from Spilling Over "...I tried to do it, but nothing happened
It works in Excel 2003
asleep wrote on December 31, 1969 18:00 EST
Edit > Fill > Justify does work as described in Excel 2003. There is no Edit > Fill > Format option, at least in my version of Excel.
Preventing Text from Spilling Over -try this
jwanegar wrote on December 31, 1969 18:00 EST
Try this: with your cell selected: Format, Cells, Alignment, Wrap Text. Then be sure you adjust the row height if needed.
no results when trying this
jrick wrote on December 31, 1969 18:00 EST
Using xp2002, no results with above stratogy
it dosn't work
Jilpatrick wrote on December 31, 1969 18:00 EST
i applied the below steps but no result
To prevent text from extending beyond the report width:

1. First, ensure that the typed text was only entered into cell A59.
2. Select cells A59:D59.
3. From the Edit menu, select Fill and then Justify.
4. Click OK. The following message appears: Text will extend below selected range. (Before clicking OK, ensure that the cells below row 60 are empty.
Seems useless
HALinNY wrote on December 31, 1969 18:00 EST
if your text exceeds the limits of the print area, you probably want to increase the size of the print area.

This is a nice feature but it's interesting that in 18 years of using Excel, I've never had the need for this. There are simply better ways to achieve the same results.
It works
Nagarajan wrote on December 31, 1969 18:00 EST
It works as stated. Good tip.
This tip is useless
Joy wrote on December 31, 1969 18:00 EST
First of all, when wanting to prevent spilling over, the idea is not to send the text over to a new cell in the next row. The idea is to have the text automatically stop within the cell border. This way, the user has to augment the cell width in order to see the entire content.
Preventing text over spill
IE wrote on December 31, 1969 18:00 EST
It does not work on Excell 2000. Evidently it does on 2003. However, there is a simpler way.
tip will not work in excel 2000
bilal dadan wrote on December 31, 1969 18:00 EST
nothing happens to the cells after following as per instructions
the better way is to merge cell on write in all the cell



REGISTERED USERS - Click here to post comments


GUESTS (Click here to register)
Name
Comment Title
Comments

Microsoft Office XP Step-By-Step (With CD-ROM)

Special Edition Using Microsoft Office XP

The Sweet Potato Queens' Big-Ass Cookbook and Financial Planner

Real Estate Loopholes: Secrets of Successful Real Estate Investing

Seven Habits Of Highly Effective People

What the IRS Doesn't Want You to Know: A Cpa Reveals the Tricks of the Trade

RELATED MICROSOFT EXCEL TIPS


Convert PDF Files to Excel


Excel VBA books
Accounting books
Business Plans
MS Office books
Taxes books

VIEW ALL BOOKS


  Advertise With Us                               

Tips

Add-In in VBA | Applications - Word, Outlook in VBA | Array Formulas | Cells, Ranges, Rows, and Columns in VBA | Counting | Custom Functions | Custom Functions in VBA | Database Formulas | Database in VBA | Date & Time Formulas | Date & Time in VBA | Events in VBA | Excel 2003 | Excel Chart | Excel Consolidating | Excel Counting | Excel Custom Functions using VBA | Excel Customizing | Excel Data | Excel Dates | Excel Editing | Excel Files | Excel Filter | Excel Format | Excel Formula | Excel General | Excel Grouping and Outlining | Excel Importing Text Files | Excel Information | Excel Keyboard Shortcuts | Excel Loan Formulas | Excel Macros - VBA | Excel Pivot Tables | Excel Printing | Excel Range Name | Excel Security - Protection | Excel Sorting | Excel Style | Excel Subtotals | Excel Summing | Excel Text | Excel Time | Excel Tools | Excel Worksheet, Workbook | Files, Workbook, and Worksheets in VBA | Financial Formulas | Formating in VBA | General Topics in VBA | Import and Export in VBA | Information Formulas | Keyboard & Other Shortcuts in VBA | Keyboard Formula Shortcuts | Links between Worksheet and Workbooks | Links in VBA | Logical Formulas | Lookup Formulas | Mail - Send and Receive in VBA | Menus, Toolbars, Status bar in VBA | Modules, Class Modules in VBA | Other Q&A Formulas | Printing in VBA | Protecting in VBA | Summing | Text Formulas | User Forms, Input boxes in VBA | Using Loops | Working with Formulas |

Tips by Version

Microsoft Excel 97 | Microsoft Excel 2000 | Microsoft Excel 2002 | All Microsoft Excel Versions | New in Excel 2002 | New in Excel 2003 - Office 11

Website

Home | Tip of Hour | Recommended Tips | Most Viewed Tips | Tips by Version | Submit a Tip | My Tips
Microsoft Excel Tutorials | Excel Links | Write for Us | About Us | Search Results | Tip Archives | Excel Forum | Excel Forum Archives

Excel Book

Excel 97 Book | Excel 2000 Book | Excel 2002 Book | Excel XP Book | Book Store

Terms and Conditions of use
The applications/code on this site are distributed as is and without warranties or liability. In no event shall the owner of the copyrights, or the authors of the applications/code be liable for any loss of profit, any problems or any damage resulting from the use or evaluation of the applications/code.

Copyright © 2003 ExcelTip.com
Microsoft, Microsoft Excel is a U.S. registered trademark of Microsoft Corporation
Site Developed By: Varien