How to Pivot Table Calculated Field in Microsoft Excel

In this article we will learn how to add a calculated field in Excel.

“PIVOT TABLE” is used for summarizing a large amount of data without using any formulas, it makes the data easy to read with flexibility.

Let’s take an example to understand how to add a calculated field in PIVOT TABLE

I have a “PIVOT TABLE” where Column A contains the products, column B sum of total revenue and column C the net revenue. I need to show the expenses amount in the “PIVOT TABLE”. To add the data field in the “PIVOT TABLE”follow the below mentioned steps:-

Select a cell in the “PivotTable” report, and from the “PivotTable” toolbar, click onthe PivotTable icon, the contextual menu in the ribbons will get activated.
Go to the “Analyze” tab, in the “Calculations” group, select “Calculated Field” fromthe “Field, Items & Sets” drop down list.
The dialog box will appeared, type “Expenses Amount”as the name of the new field in the “Name” box.

In the “Field” box select “Total Revenue” and click on “Insert Field” type the minus (-) sign in the “Formula” tab. You can also double click on the items in the Fields box and it will directly appear in the Formula box.
Select “Net Revenue” from the “Field” box and click on “Insert Field”.
Click on ok.

Conclusion:- You can add your own calculation in PivotTable as per the requirement.

For more Example of Pivot Table refer below links:-

Apply conditional formatting in PivotTable

How to insert calculated field

Grouping Text fields in PivotTable

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India
July 24, 2014 at 11:25 am

Hi
When I insert formula in calculated field A - B, A is task end time, B is task start time. But showing zero in added field in pivot table.

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