Highlight Rows that Meet Criteria in Search Box in Excel

In this article, we will learn Highlight Rows that Meet Criteria in the Search Box in Excel.

Scenario :

Earlier we learned how to highlight the entire if any cell in row contains specific text. In this article, we will learn how to highlight rows if a cell in a contains a specific value. Not only text, if any criteria is met, we will highlight the row using conditional formatting.

Generic formula in Excel

Cell with relative row: this is the a cell reference where the column is absolute and row is relative. For example $A1. Learn in detail about referencing in excel here.

Criteria: It is the criteria that you want to match and highlight rows. It can be a text, a value or logical test.

Example :

All of these might be confusing to understand. Let's understand how to use the function using an example.

Here I have some data on fruits. I just want to highlight the entire row if the fruit rate is greater than 100.

Select the first row of table (A2:C2).

1. Go to conditional formatting and click on the new rule. You can use a sequential shortcut ALT>H>L>N.
2. Select “use a formula to determine which cell to format”.
3. Write this formula.

It is necessary to select the entire row before doing conditional formatting.

1. Click on format and choose yellow in fill. Hit ok.

Copy this range and paste the special format to entire table.

Now each row will be highlighted whose rate is greater than 100. Here I have hardcoded the criteria, but you can give cell reference too.

How does it work?

Well, it is quite simple.  We simply check if value in $C2 is greater than 100 or not. If it is, we tell excel to highlight the entire row.

Note that only Column C is frozen using $ and row are left relative. It is because we want to change the lookup row when we copy the conditional formatting and the column stands absolute. In the end we get highlighted rows that contain values greater than 100. Learn about referencing in detail here.

So yeah guys, this is how you can highlight the entire row based on cell value or criteria. This is quite easy if you understand absolute and relative referencing in excel.

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